Administrative Assistant (CalFresh at Farmers’ Markets)
Full-Time (Hybrid / Sacramento, CA)

Jump to the application | Job posted on 3/14/2025| See all employment opportunities

About Us:

Alchemist CDC is a mission-driven organization that connects Sacramento area communities to land, food, and opportunity – toward a vision in which all neighborhoods are vibrant, equitable, healthy, and diverse. We are best known for enhancing the quality of life in under-resourced communities by improving access to nutritious foods, implementing community-supported public green spaces, and fostering economic self-sufficiency through business entrepreneurship. With a commitment to community development centered on the local food system, we find that each of our programs are not only inextricably linked to one another but also to many issues, policies, and partner organizations throughout the region and across the state.Learn more about our organization and programs at: www.alchemistcdc.org

Alchemist’s food access programs include the CalFresh at the Farmers’ Markets, Neighborhood Empowerment, Community Food Connections, and Farmers’ Market programs. 

Farmers’ Markets are a great asset to communities, and can lead to improved health for area residents. By making it easier for low-income neighbors to purchase food at farmers’ markets, these community assets become more equitable and accessible to all individuals. Alchemist operates three (3) certified farmers’ markets in identified food deserts and/or underserved communities: two in the City of Sacramento (Florin Certified Farmers’ Market and Meadowview Certified Farmers’ Market) and one in Rancho Cordova (Rancho Cordova Certified Farmers’ Market). 

Alchemist’s CalFresh at Farmers’ Markets program staffs and facilitates CalFresh/EBT/Market Match booths at these three (3) markets, as well as at six (6) others throughout Sacramento County. The CalFresh at Farmers’ Markets Program is our longest operating program, having begun in 2011. The objective of the program is to make locally- grown and -produced foods accessible and affordable to food-insecure households. In addition to delivering this program to a total of nine (9) farmers’ markets in the region, we also partner with other farmers’ market operators in the region to provide technical assistance, promotional and administrative support for  food benefit access and nutrition incentive programs at their markets as well. The CalFresh at Farmers’ Markets team is comprised of 7 Program Associates, a Program Assistant, a Program Coordinator, a Program Manager and a Food Access Director. We are introducing two new positions, an Assistant Program Manager position and a Program Administrative Assistant Position. We also rely on volunteers to help in implementing the program.

Position overview:

The CalFresh Program Administrative Assistant will provide essential administrative, operational, and organizational support to the CalFresh at Farmers’ Markets Program. This role will focus on managing program scheduling, maintaining program resources, and compiling data to ensure smooth program operations across nine (9) farmers’ market sites. The Administrative Assistant will also support the Program Manager and Assistant Program Manager in tasks related to vendor compliance, social media efforts, and program communications. This position requires strong organizational skills, attention to detail and a passion for improving food access in underserved communities.

Note: This description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Essential Functions: 

• Collaborate with the Program Manager and Assistant Program Manager to update and manage the program calendar, staff market scheduling, check-in scheduling and meeting agendas. 
• Organize and maintain program resources files on Dropbox and Google Drive.
• Track and maintain an inventory of program supplies and equipment.
• Print, laminate, and organize farmers’ market equipment and resources.
• Keep up with quarterly filing and audits.
• Track and compile weekly farmers’ markets data and paperwork for nine (9) markets. This is a key element of the job and entails: Data input into multiple excel files, reconciling up to 250 monthly, individual vendor receipts with transaction reports, verifying accuracy and completion of up to 45 market day data tracking reports
• Maintain and update data tracking forms as needed.
• Engage with weekly farmers’ market operations to provide back-up support from the office. On occasion, this may include on-site market support on Saturdays. 
• Cross train in market operations to assist as needed and obtain a broader understanding of program and market operations. 
• Collaborate with the Assistant Program Manager to develop and maintain professional relationships with farmers’ market vendors, market managers, program associates, volunteers, and seasonal interns to ensure on-site compliance with program procedures and regulations. 
• Assist in drafting, brainstorming and updating CalFresh/Market Match farmers’ market resources and staff policies and procedures as needed. 
• Support program’s social media efforts, including content creation and engagement.
• Manage program group chats on market days and provide support as needed.
• Assisting in developing this position and task description as program needs evolve and change.

Requirements:

• At least one year of experience performing secretarial, clerical or administrative tasks in a professional office environment
• High level of proficiency with MS Word, PowerPoint and Excel
• Proficient with the following software and platforms:  Google Suite, including: Gmail, Google Sheets/Docs, Google Voice, Google Meet, Google Calendar, Zoom, Adobe Acrobat Pro, X, Pro DC or equivalent PDF editor
• Strong attention to detail, great organizational skills and superior follow up skills
• Good with numbers, basic math and accuracy
• Excellent time management skills
• High level of professionalism 
• Strong written and verbal communication skills for emails, reports and professional interactions
• Ability to take initiative and see projects and tasks through to completion.
• Must be self-motivated, able to work with minimal supervision, and manage multiple priorities
• Experience with training new staff or volunteers
• Experience working with diverse communities; knowledge of local demographics and resources
• Consistently meets deadlines and arrives on time for scheduled shifts
• A commitment to equity and social justice

Desirable Qualifications:

• Demonstrated experience and competency (professional/volunteer/formal education) in a related field (such as CalFresh/EBT, farmers’ market operations, food systems)
• Strong customer service background
• Experience with Canva, content creation, and social media engagement
• Familiarity working with State or Federal grants/grant-funded projects
• Bilingual candidates are encouraged to apply (especially those who speak Spanish, Dari/Farsi, Pashto, Vietnamese or Chinese [Cantonese/Mandarin/Toisan])
• Familiarity with program/project development or coordination
• Familiarity with the Sacramento region’s geography and demographics
• Familiarity with non-profit work environments

To Apply: Fill out the form at the bottom of this page and submit your resume.

As Alchemist CDC is an equal employment opportunity employer committed to diversity, equity and inclusion among its workforce and does not discriminate against employees, job applicants or program service recipients on the basis of race, religion, color, sex, age, national origin, mental or physical disability, reproductive health decisions, sexual orientation, veteran or family status, traits historically associated with race, including hair texture and hairstyles e.g., braids, locks, twists, and other unspecified hairstyles associated with race, or any other status or condition protected by applicable federal, state, or local laws, except where a bona fide occupational qualification applies. This policy extends to all aspects of the employment relationship, including, but not limited to, recruiting, interviewing, job assignments, training, compensation, benefits, discipline, use of facilities,  participation in Alchemist CDC-sponsored activities, termination, and all other terms, conditions, and privileges of employment

Alchemist CDC provides reasonable accommodation to enable individuals with disabilities to perform the essential functions of the position. Please notify us if you need reasonable accommodation for any part of the application and hiring process.