Financial Manager/Full Charge Bookkeeper – PT
Part-time, 20 hours/week.
Compensation: $24-25/hour DOE
Benefits: annually: 3 weeks vacation/PTO, 10 paid holidays, 1 day paid volunteer time off, 5 sick days.
Location: Office is located in south Sacramento (95820), flexible schedule with the option of 80%+ remote/telecommute
Reports to: Operations Director
The Financial Manager is responsible for recording grant, contract and fund raising revenue and expenditures in accordance with financial policies and relevant governmental rules, assisting with the preparation of financial reports, cost allocation proposals, depreciation schedules and asset management, and additional bookkeeping and financial management tasks. The Financial Manager works within the guidelines, policies and mission of Alchemist CDC, a 501(c)3 non-profit organization.
Alchemist CDC is a mission-driven organization that connects Sacramento area communities to land, food, and opportunity – toward a vision in which all neighborhoods are vibrant, equitable, healthy, and diverse. We are best known for enhancing the quality of life in under-resourced communities by improving access to nutritious foods, implementing community-supported public green spaces, and fostering economic self-sufficiency through business entrepreneurship. Recognizing that community residents often have the best insight and ideas for addressing their own community’s needs, we see ourselves as building a trellis that provides the structure and support upon which grassroots efforts can flourish and grow. Learn more about our organization and programs at: www.alchemistcdc.org
Essential job functions include (but are not limited to):
- Prepare financial reports monthly and upon request
- Research and recommend financial management procedures, planning, systems and controls
- Assist with developing organizational and program budgets by generating filtered expense and revenue reports according to program managers’ specifications
- Record revenue and expenditure transactions that are of a regular and ordinary nature, and elevate large or unusual/un-allowed expenditures to senior staff.
- Ensure bookkeeping procedures are carried out according to established accounting policies and procedures
- Ensure that all financial records for the organization are up to date and that the general ledger is accurate
- Calculate and input liability adjustments
- Carry out day to day bookkeeping entries (excluding payroll entry), e.g., input bills and invoices/payments, create checks, etc.
- Use farmers’ market data to create vendor reimbursement payments, create and print check detail receipts for vendors, enter ACH payments, print reimbursement checks and organize them for distribution
- Track and input payouts received through online payment portals
- Input check/cash revenue entries into CRM database, and update automated entries.
- Prepare monthly reconciliations of bank/financial accounts for review/signoff
- Work with relevant program staff to track and resolve outstanding stale vendor checks or past due invoices
- Assist in improving and implementing Cost Allocation policies and procedures
- Assist in compiling Indirect Cost Proposals and related documentation
- Maintain fixed asset entries and depreciation schedules/entries.
- Ensure organization is “audit ready”
- Assist Audit Committee in generating reports and backup documentation for financial audits
- Work interactively with representatives of fiscally sponsored projects to ensure proper and timely reporting of revenues and expenditures, and develop flexible systems for tracking budgets
- Ongoing education and research on financial rules to stay abreast of changes in financial reporting laws and best practices
- Notify senior staff of possible accounting errors
- Suggest improvements to Chart of Accounts, Item list and other classifications
- Prepare annual 1099s and sales/use tax forms/payments (990/CA199 are outsourced to accounting firm)
- Assist with annual property tax filings
- Assist in maintaining the organization and retention of financial documents
- Generate invoices for review/signoff
- Research and answer questions from staff regarding vendor inquiries, donor payments, supply purchases, etc.
- Additional administrative and bookkeeping tasks as assigned
- Minimum 2-years’ experience with Quickbooks (preferably desktop version) and Excel
- At least 3-years’ experience with bookkeeping in a professional setting (minimum 2 years with non-profit bookkeeping)
- Prior experience managing bookkeeping entries for real and personal property assets, and tracking/recording depreciation
- Strong grasp of non-profit bookkeeping and budgeting principles
- Knowledge of tax and other compliance implications of non-profit status
- Practical and applied knowledge of GAAP and FASB accounting rules
- Strong computer skills
- Strong problem-solving skills
- Commitment to social justice and Alchemist CDC’s mission
- Ability to interact effectively and respectfully with different kinds of people regardless of age, race, gender, sexual orientation, cultural background, etc.
- Thorough and detail-oriented. Accuracy is very important.
Preferred (but not strictly required) additional qualifications:
- Prior experience with financial management of federal or state grants
- Prior experience with financial management of fiscal sponsorships
- Prior experience with cost allocation procedures and indirect cost allocation proposals
- Prior experience preparing for and supporting annual financial audit process
- Prior experience managing payment schedules for construction projects
To apply: email cover letter, resume and at least two professional references to firstname.lastname@example.org. As part of the interview/selection process, you may be required to complete Excel and/or Quickbooks tests in order to assess your level of expertise.
After a conditional job offer is made, you may be required to complete a background check in order to verify that you don’t have any history of financial crimes, e.g., embezzlement, fraud, etc.
Alchemist CDC values diversity among its workforce and is an equal opportunity employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and/or status as a protected veteran.
**Note that Alchemist CDC has a COVID-19 vaccine mandate policy in place. The selected applicant will be required to show proof of full vaccination – (or valid verifiable exemption) before their employment begins.