Accounts Receivable Specialist
Full-Time (Hybrid / Sacramento, CA)

Jump to the application | Job posted on 2/20/2025, Still actively seeking qualified applicants! | See all employment opportunities

About the Role:

About Us: Alchemist CDC is a mission-driven organization that connects Sacramento area communities to land, food, and opportunity – toward a vision in which all neighborhoods are vibrant, equitable, healthy, and diverse. We are best known for enhancing the quality of life in under-resourced communities by improving access to nutritious foods, implementing community-supported public green spaces, and fostering economic self-sufficiency through business entrepreneurship. Recognizing that community residents often have the best insight and ideas for addressing their own community’s needs, we see ourselves as building a trellis that provides the structure and support upon which grassroots efforts can flourish and grow. Learn more about our organization and programs at: www.alchemistcdc.org

Duties: 

The Accounts Receivable Specialist (A/R Specialist) is responsible for recording grant, contract and fund raising revenue into Sage Intacct accounting software, in accordance with GAAP, financial policies and relevant governmental rules; assisting with the preparation of financial reports; and additional administrative tasks as needed. The A/R Specialist works within the guidelines, policies and mission of Alchemist CDC, a 501(c)3 non-profit organization. 

Essential job functions include (but are not limited to):

• Prepare financial reports monthly and upon request
• Compile reimbursement grant invoices and related backup documentation on-time, according to multiple contracts’ specifications, which can vary greatly (different templates, different supporting document requirements, and different allowable/unallowable rules). 
• Research and recommend accounts receivable procedures, planning, systems and controls
• Generating customized/filtered expense and revenue reports according to program managers’ requests
• Ensure A/R bookkeeping procedures are carried out according to established accounting policies and procedures 
• Ensure that all revenue records for the organization are up to date and accurate
• Carry out day to day A/R bookkeeping entries, e.g., input invoices, donations, payments received and in-kind contributions into accounting system
• Track and input payouts received through online payment portals
• Input check/cash revenue entries into CRM database
• Regularly review customer account aging reports to identify overdue invoices and proactively reach out to customers regarding outstanding balances, and keeping relevant Program Managers informed.
• Ongoing education and research on financial rules to stay abreast of changes in financial reporting laws and best practices
• Work closely with bookkeeper and program managers to ensure accuracy of invoices and related reports
• Notify senior staff of possible accounting errors
• Perform regular account reconciliations to ensure accuracy of customer balances and identify any discrepancies.
• Reviews all invoices and revenues for proper GL coding and job costing.
• Additional administrative and clerical tasks as assigned

Additional responsibilities may include: 

• Maintain accurate records for generating sales tax reports for 
• Assist in maintaining the organization and retention of financial documents
• Research and answer questions from staff regarding donor/funder payments

Minimum Qualifications:

• Minimum 3-years’ of relevant professional experience in any combination of the following: bookkeeping, accounting, invoicing/financial reporting on govt. grants.
• Strong grasp of non-profit bookkeeping principles
• Strong computer skills including proficiency with MS Excel
• Strong problem-solving skills 
• Ability to interact effectively and respectfully with different kinds of people regardless of age, race, gender, sexual orientation, cultural background, etc.
• Thorough and detail-oriented. Accuracy is very important. 
• Ability to analyze data and present it to laypersons in an understandable manner
• Ability to understand and adhere to invoicing requirements of multiple grants
• Ability to communicate competently in written and spoken English 
• High level of professionalism and ethics 
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion
• Ability to operate a 10-key numeric keypad by touch 
• Ability to operate basic office equipment, e.g., computer, telephone, calculator, copier, printer, scanner, etc.
• Ability to work at a computer for at least 6 hours a day x 5 days/week
• Must have unrestricted work authorization to work in the United States

Preferred (but not strictly required) additional qualifications: 

• Prior experience with Sage Intacct
• Prior experience with non-profit bookkeeping in a professional setting
• Practical and applied knowledge of GAAP and FASB accounting rules
• Proficient with the following software and platforms:  
• Google Suite, including: Gmail, Google Sheets/Docs/Meet/Calendar 
• Adobe Acrobat Pro, X, Pro DC or equivalent PDF editor
• MS Word and Excel
• Dropbox
• Experience with ADP reports/reporting systems

Essential qualities: 

• Strong attention to detail, great organizational skills, and superior follow-up skills
• Excellent time-management skills
• Able to assess and prioritize assigned tasks, and track and meet deadlines
• A commitment to equity and social justice

Physical Demands: 

While performing the duties of this job, the employee is frequently required to talk, hear and use a computer and phone; as well as process written, visual, and verbal information.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.

To Apply: Fill out the form at the bottom of this page and submit your resume and cover letter.

Hiring process may include proficiency tests in Excel, Sage Intacct, and A/R bookkeeping principles (for applicants that pass initial screening and interview).

Alchemist CDC is committed to diversity, equity and inclusion among its workforce as an equal opportunity employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, reproductive choices, national origin, disability, age, and/or status as a protected veteran.Alchemist CDC anonymizes all resumes and Application form responses before making the first level decisions of which applicants to invite to interview, in order to mitigate any implicit/unconscious bias as well as any potential bias concerning applicants who may be previously known to Alchemist staff. Professional references and referrals will be considered only for applicants after they have been selected for further consideration in the anonymized first step. Alchemist CDC provides reasonable accommodation to enable individuals with disabilities to perform the essential functions of the position. Please notify us if you need reasonable accommodation for any part of the application and hiring process.

**You will be required to complete a criminal background check after a conditional job offer is made. Alchemist CDC will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Alchemist CDC is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.